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Rules and Borrowing policy

GCWUF library is practicing the following rules. These are brought to the notice of members of Academic Council for further improvement and strengthening the legalities in our system.

For Students

  1. One student can borrow 2 books at a time for 14 days.
  2. The books can be reissued after 14 days. The books can be reissued maximum for 2 times.
  3. The overdue fine for not returning the book on time is Rs. 05 per day.
  4. The fine on lost and damaged book is 2 times to the original price of the book.
  5. Pirated copy of lost or damaged book will not be accepted as replacement.
  6. Please make sure that staff has returned the books before leaving the circulation desk.

For Faculty and Staff

  1. A faculty member is authorized to borrow maximum 5 books at a time for 30 days. 
  2. A faculty member is authorized to borrow again after One Semester by showing the same books to library staff. It is requested that a faculty member himself/herself visit the library, show the books to staff and get them re-issued for next 30 days.    
  3. A faculty member is authorized to borrow same books for maximum 3 times during a session.

Contract Teachers can borrow 2 books at a time for 14 days and books can be reissued after 14 days. The books can be reissued one times

  1. A Staff member is authorized to borrow 2 books at a time for 14 days and books can be reissued after 14 days. The books can be reissued one times
  2. The cost of lost or damaged book is 3 times to the price of the book 

General Rules

  1. Please leave the books after using on the tables and do not put them back in the shelves.
  2. Please keep your personal belongings (i.e. bags etc.) in a specified area outside the library. Do not keep valuable items (e.g. jewelry, cash etc.) in your bags. The library will not be responsible for the lost items.
  3. Mobile phones, smart phones, laptops and other gadgets are allowed in the library. However, please keep them on silence. When needed, one can go outside library to dial and receive calls.
  4. Eating and drinking are prohibited in library.
  5. Please use the property of library with great care. Do not make marks or scratch tables, chairs, and computers etc. Avoid unnecessary dragging the library furniture.
  6. The library staff is authorized to fine on the violation of any library rules.
  7. Each member of library will require getting clearance from library at end of his/her education from the Library.
  8. Library Security shall be refunded only within one year of final result notification on the provision of clearance certificate from the library otherwise it will be forfeited by the University.

Fines

  1. Overdue fine for students on not returning the books on time is Rs. 20 per day for per book.
  2. Fine on lost and damaged book is 3 times to the original price of the book. It is applicable to both faculty and students.
  3. Pirated copy of lost or damaged book will not be accepted as replacement.
  4. Library staff is authorized to fine up to Rs. 500 on the violation of any library rules. Following are some examples of the violation of library rules:
    Making noise
    Discussion with each other
    Attending phone calls
    Eating and drinking. However, drinking water is allowed.
    Damaging any library property. Original cost of the item will be recovered.
    Throwing or hiding garbage in the library
  5. Library staff is also authorized to withdraw privilege of using library in case of repeated violation of rules.
  6. Library staff is not supposed to collect library fines in cash from students.
  7. Library staff will generate 2 copies of library fine slip from Koha. 1st copy of fine slip will be provided to student and the 2nd copy will be submitted in accounts office by the library staff. Accounts office will give receiving of fine slips to library staff.
  8. Library staff will update the status of library fines as Paid in Koha after submitting library fine slips in the accounts.
  9. Library staff will submit monthly report on paid and unpaid library fines to relevant departments.

Stock Taking

To keep the library updated, library stock taking will be conducted once a year preferably during summer Session. The book (s) or other material found to be lost during stock taking will be reported to the Rector for necessary action.